Details: Administrative Assistant to the Director of Risk Management – Knoxville, TN. OPPORTUNITY: We are recruiting for an experienced Administrative Assistant to support the Director of Risk Management in our Knoxville office. Responsibilities will include, but are not limited to the following: Manages director’s calendar and schedules appointments Screens incoming calls and correspondence and responds when possible or as needed Prepares memos outlining and explaining administrative procedures and policies to the Company Directs preparation of records such as agenda, notices, minutes, and resolutions for meetings Monitors and directs Policy and Loss History, safety report, etc. Acts as custodian of Company documents, records, benchmarks, policies, etc. Creates and maintains database and spreadsheet files Assists with preparation of policy renewals, claims documents, issuance of certs, and loss runs Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents Arranges complex and detailed travel plans and itineraries, complies documents for travel-related meetings, and accompanies director when needed COMPENSATION & BENEFITS: This position includes a competitive hourly wage, paid time off, paid holidays and a comprehensive benefits package that includes 401(k).COMPANY DESCRIPTION: The Service Provider Group is headquartered in Knoxville, TN, with additional offices throughout Tennessee, Florida and Alabama. SPG is a strong, financially stable company that has tripled in size over the last two years and expects to quadruple in size within the next five years. Through the combined resources of our preferred providers, we currently service over 9,000 business clients throughout the U.S. and process over $1 Billion of annual payroll. SPG is a full-service company offering access to payroll services, large group insurance, employee benefit plans, human resource consulting, risk management and more. The company is expanding services and locations providing qualified professionals with an outstanding opportunity to grow along with us.
Showing posts with label Assistant. Show all posts
Showing posts with label Assistant. Show all posts
Monday, 30 July 2012
Sr. Medical Assistant
Details: Virginia Cancer Specialists, an affiliate of US Oncology, a leader in cancer care has an exciting opportunity for a Certfied Medical Assistant in Fairfax, Arlington and Alexandria, VA offices. MINIMUM QUALIFICATIONS: High school diploma or equivalent required Medical Assistant certificate Current CPR certification SCOPE:Under direct supervision, assist physicians and clinicians with patient care duties in a medical environment for medical oncology. Maintains efficient patient flow, assists with patient care, i.e. exams procedures and patient education. ESSENTIAL DUTIES AND RESPONSIBILITIES: Escort patients to and from exam rooms, physician offices, and treatment room as appropriate. Record patient data prior to each physician visit, including but not limited to, vital signs, height, weight, allergies and medication changes. Obtain all necessary patient records as required. Prepare and stock exam/treatment rooms and order supples as needed Complete disability forms Triage patient calls Call patients with results Phone in perscriptions Display excellent verbal and written communication .
Physician Assistant - PA-C
Details: We are seeking a professional and compassionate Physician Assistant to provide healthcare services at one of our many health care facilities. The Physician Assistant must possess strong communications skills and be able to work well with other health care professionals, patients, and families. The Physician Assistant will Start ASAP, as soon as credentialing is completed Full Time Contract, at a federal or private hospital Use a license from any state Highly competitive compensation and comprehensive benefits including housing, stipend, and travel money Professional assistance by specialized travel agency to arrange your housing and take care of the details Our employees are our greatest assets!We are pleased to offer the following benefits: Competitive Salary and Benefits 13 week – 5 years assignments Lodging & Meals/Incidental Subsidies Free Professional Lodging Assistance Travel Expense Allowances/Services Weekly Direct Deposit Continuing Education Reimbursement Paid time off Health/Life/Dental Insurance available Referral/Completion bonuses Pet friendly housing(most)
HR Recruiting Assistant
Details: A leading Insurance Company in South Jersey is seeking a Human Resources Assistant Work within the Human Resource department as an internal staffing resource. Principal Responsibilities: Reports directly to the VP of Human Resources. Assists the Talent Management Associate with recruiting efforts including managing recruiting inbox, reviewing resumes, tracking candidates through an ATS tool, and scheduling interviews. Assists with new employee paperwork & onboarding. Enters new hires, terms and personnel changes in access HR database and HRIS system. Maintains library of new hire paperwork. Assists in event coordination including catering orders, setting up meeting spaces, and other items as needed. Verifies and tracks invoices in spreadsheets for HR as well as Learning & Development. Assists Learning & Development with processing employee licensing and designation requests. Provides general administrative support to the HR team.
Administrative Assistant - Full Time
Details: CPS™, an LCS Company, has an opening for a full-time Administrative Assistant in its office in Delray Beach, FL. This position has the unique ability to transition to a sales position. The successful candidate should have:* Excellent verbal and written communication skills.* Be an advanced user of computer programs such as; Word, Excel, and Power Point. Able to utilize these programs in creating and updating documents, presentations, training manuals and other business materials.* Ability to work under pressure, meet deadlines, flexibility to meet work demands, shows initiative and works well independently.* Ability to perform duties as back up receptionist.As an industry leader we provide a highly supportive work environment that encourages individual initiative, and provides competitive compensation and benefits including: § health/dental/vision§ 401(k)§ company paid life insurance§ educational assistance§ ongoing training§ outstanding advancement opportunities.EOE/DFWP
Wednesday, 18 July 2012
Administrative Assistant
Details: JOB DESCRIPTIONThe Administrative Assistant will make a first impression on our customers and therefore is required to maintain a high level of professionalism and personal standard of attitude, behavior and appearance. The Administrative Assistant is responsible for providing the highest level of customer service, by managing the front desk console and interacting with clients/customers via phone and in person.Essential Duties and Responsibilities Opening and closing of office Distributes mail Providing outstanding front office customer service (telephone and reception area) Manages the front reception area at all times, (will not leave unattended) Greet and assist applicants, treating all applicants and clients with respect, integrity, and professionalism. Review incoming emails and faxes Maintaining adequate levels of administrative support to internal and external employees Must provide exceptional phone skills and ability to multi-task while on both the phone and computer Maintains the appearance of the office throughout the day Assist in day to day operations Maintaining adequate levels of Applications, Pre-Employment Packets and other documents as needed Hands out application and/or orientation packets and verifies information for accuracy File and maintain all office paperwork and filing system Orders, maintain and organize office supplies Data entry of applications, updating information and documentation on set database system Creates and maintains availability spreadsheet for certain departments Distribution of payroll checks (handing out, mailing…) Processing of New Hire paperwork i.e., I-9 forms and e-verify Adhere to and contribute to efficient staffing operations, as well as all company policies based on the guidelines set by management Assists with conducting pre-employment screening Utilize database of candidates to call and qualify applicants for employment and helps fill open job orders as needed. Additional duties as assigned by supervisor Other administrative duties or special projects as assigned
Executive Assistant
Details: Job Classification: Direct Hire Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit.Gathers, collects, records, tracks and verifies data and information from multiple sources.Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow.Provides data and information to others on functional unit processes and procedures.Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit.Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data.Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow.Provides data and information to others on functional unit processes and procedures.Minimum of five years of experience working directly with CEO/President or equivalent executive level managementProfessional personality and team player attitudeExcellent verbal and written communication skillsAbility to multi-task and meet multiple, continually changing deadlinesAttention to detail and strong proofreading skillsExceptional PowerPoint and Word skills/knowledgeAdvanced Microsoft Excel and database skills/knowledgeFamiliarity with telephone systemsJoin Aerotek Aviation®LLC. We specialize in placing mechanics, technicians, engineering field support and specialized personnel in the aviation industry. Our rapid growth means we are constantly seeking employees nationwide. We offer comprehensive benefits to include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone, put it in the hands of a specialist. Join the Aerotek Aviation team! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.
Tuesday, 17 July 2012
Unit Clerk/Unit Assistant
Details: Dual Role: CNA and Unit Clerk. Requirements: Current CNA Certification Performs clerical and receptionist duties, assists patients with ADLs, provides basic nursing care in a manner appropriate to the age of the patient and assists in maintaining a safe and clean environment.
Administrative Assistant
Details: Position Summary: Provide administrative support to the General Manager and Division Leadership Team. Duties include general clerical, travel arrangements, meeting support, switchboard back-up and project based work. Project a professional company image through in-person and phone interaction. Essential Functions: • Provide administrative support by conducting research, preparing reports, and handling information requests. • Perform clerical duties such as preparing correspondence, maintaining electronic and hard copy files, receiving visitors, arranging conference calls and scheduling meetings • Providing travel arrangements as requested by the staff • Partner with support functions to develop appropriate reports • Answer and direct incoming calls as a member of “phone team” • Independently manage projects to support the fulfillment of strategic initiatives including research development of presentations, project planning, and tracking progress • Perform all other incidental and related duties as required and assigned
Executive Administrative Assistant
Details: POSITION SUMMARY: The Executive Administrative Assistant provides administrative and clerical support for assigned executives, and supports the overall operations of the San Jacinto Division Office. Works closely with other Executive Administrative Assistants to schedule events and meetings, set-up and break-down rooms, order supplies, and act as a resource to all customers. PRINCIPAL RESPONSIBILITIES:1. Provides administrative support to assigned executives.• Coordinates scheduling including securing meeting locations, logistics (including food and technology as required), preparing meeting notices and invites, preparing agenda and meeting minutes (as needed).• Maintains calendars, appointments and meetings; Updates as needed. • Coordinates travel arrangements using Cliqbook database for air, hotel and car rental.• Prepares expense reports using Concur data base.• Fields phone calls and screens voicemail as needed.• Maintains files in an orderly and accessible manner.• Receives sorts and opens incoming mail arranging in order of priority.• Reproduces and collates printed materials. Scans documents for e-mailing.• Creates a variety of materials such as letters, memos, charts, contracts, policies and procedures, committee minutes, planning matrix, graphs, spreadsheets, and departmental information. • Orders office supplies as needed.2. Provides presentation and reporting support for assigned executives.Ideal candidate will possess extensive experience working with Excel, including reports with conditional formatting, and pivot table utilization• Prepares presentations and reports as assigned.• Manages distribution lists and updates as needed.• Handles highly confidential information and materials with discretion.3. Supports the efficient operation of the Division Office. • Provides coverage on a rotating basis for the front desk position (lunch breaks, meetings, vacations, breaks).• Screens and routes phone calls and delivers accurate messages.• Receives deliveries and coordinates pick-ups and mailings (SDH courier, external courier, Fed Ex, UPS, etc.)• Assists visitors and other staff in a timely, warm, and professional manner.• Provides clerical and telephone back up to other Executive Administrative Assistants.
Sunday, 15 July 2012
Medical Records Assistant
Details: Medical Records Assistant Part-Time - Afternoon to Early Evening Hours Edina, MN COMPANY OVERVIEW BMI is an independent, medical consulting firm that works with insurance companies, TPAs and employers to better manage their psychiatric and complex medical cases. BMI provides clear, concise opinions regarding treatment, impairment and return to work planning which helps our customers make key decisions about these issues. Superior quality, meeting deadlines and affordability are all part of our commitment to every customer. Our physicians, psychologists and nurse case managers are highly skilled, actively practicing clinicians who have been extensively trained to meet the exacting standards of Disability and Worker’s Compensation reviews. Our goal is to help employees return to work to an appropriate setting via excellent treatment. POSITION SUMMARYBMI is seeking an energetic, motivated, self-starter to join our team. This position will assist with the day to day needs of the Client Service Team by providing support scanning, staging documents and creating outlines for provider review. You are required to exercise judgement, set priorities and schedule work to meet deadlines. PRINCIPAL DUTIES AND RESPONSIBILITIES Review incoming files for completeness, according to client profiles and checklists Scan, stage, and outline files according to company guidelines and per client specific requirements Send authorizations to appropriate parties in a timely manner Document all actions on a file and maintain up-to-date documentation in the system Purge medical records according to internal process and HIPAA guidelines Meet turnaround time deadlines Organize and prioritize workload Meet productivity standards Other administrative duties and projects as assigned QUALIFICATIONS Previous experience with medical records desirable Strong organizational skills and attention to detail, high degree of accuracy while learning quickly Ability to maintain confidentiality utilizing HIPAA guidelines Advanced computer skills, including Word and Excel Team player demonstrating enthusiasm and commitment to company vision and mission; while working independently Self-driven, with clear focus on high quality Ability to meet or exceed Performance Competencies COMPENSATION A competitive base compensation is offered depending on qualifications and experience. A successful completion of a Background Check and Reference Checks will be required upon hire. You can find out more about BMI at our Web site: www.BehavioralMedical.com Please no phone calls.We are excited to partner with the HR Professionals at Instigate, Inc. to manage our recruitment efforts for this opening. All responses will be processed promptly on behalf of our hiring team by Instigate's TalentAssist - Recruitment Process Management Services. Please submit your resumes, applications or questions directly to Instigate for consideration. Thank you for your interest in joining our team.
Saturday, 14 July 2012
Front Desk and Medical Assistant
Details: Front Desk and Medical Assistant needed for busy Medical office in Homestead. Fax Resume@305-2422206 Source - Miami Herald
Executive Assistant
Details: Executive Assistant Immed. opening for an exp.’d Exec. Assistant in Urbandale. Successful candidate will be polished, energetic, friendly & professional. Position req’s 5+ yrs executive admin. support, Bachelor’s degree, Microsoft office (advanced Excel skill expected), ability to establish/ maintain strong, effective working relationships company-wide. Positive representation to customers and public. Exp’d: H/R functions and DOT regulations preferred. For confidential consideration, email resume (w/salary requirements) to: AdAsst2012@ Hotmail.com EOE M/F/D/V Source - Des Moines Register - Des Moines, IA
Friday, 13 July 2012
Assistant Community Manager
Details: American Residential Communities (ARC) is a national property management company. We currently manage more than 200 communities in 22 states. Our team of more than 800 professionals is committed to creating and maintaining communities our residents are proud to call home. You?ll feel the same sense of pride when you join us as an Assistant Community Manager.As a highly organized multi-tasker, we'll rely on you to provide comprehensive support in all aspects of community operations, including sales, leasing, inventory analysis, budgeting and reporting, property management, customer service, maintenance and administrative activities.Principal Responsibilities:•Collect rents, utility bill assessments, and handle delinquent accounts•Maintain necessary records of financial transactions for the community•Ensure tenants are provided a clean, safe, and well maintained community•Work with residents to ensure positive tenant and community relations•Other duties, as assigned
Executive Assistant
Details: Executive Assistant Immed. opening for an exp.’d Exec. Assistant in Urbandale. Successful candidate will be polished, energetic, friendly & professional. Position req’s 5+ yrs executive admin. support, Bachelor’s degree, Microsoft office (advanced Excel skill expected), ability to establish/ maintain strong, effective working relationships company-wide. Positive representation to customers and public. Exp’d: H/R functions and DOT regulations preferred. For confidential consideration, email resume (w/salary requirements) to: AdAsst2012@ Hotmail.com EOE M/F/D/V Source - Des Moines Register - Des Moines, IA
Wednesday, 11 July 2012
Paralegal/Legal Assistant II
Details: Security Clearance: Public TrustREQUIREDTwo year litigation paralegal experience, 1 yr automated lit. support.Excellent communication skills.Prior use of research tools.Paralegal Certificate. DESCRIPTIONLitigation Support Senior Paralegal. Works under the direction of a Project Manager or a Project Supervisor.Often develops work products with minimal direct supervision.Performs moderately complex legal research, synopsizes hearing transcripts and oral arguments for attorney use, reviews case related materials, and identifies potentially conflicting statements or areas requiring further investigation.Writes preliminary drafts of legal memoranda and correspondence, conducts relevancy and privilege review, maintains case files, and tracks and controls exhibits and other materials at depositions and trial.Assists attorneys in courtroom, prepares exhibit cross-references, performs initial compilation of documents for FOIA production requests, and assists attorneys with all phases of litigation.
Administrative Assistant - International
Details: Organization Overview William Blair & Company, L.L.C. is a global investment firm offering investment banking, asset management, equity research, institutional and private brokerage, and private capital to individual, institutional, and issuing clients. Since 1935, we have been committed to helping clients achieve their financial objectives. As an independent, employee-owned firm, our philosophy is to serve our clients' interests first and foremost. We place a high value on the enduring nature of our client relationships, the quality of our products and services, and the continuity and integrity of our people. William Blair & Company is based in Chicago, with office locations including Boston; London; New York; San Francisco; Shanghai; Wilmington, Delaware; and Zurich. For more information, please visit www.williamblair.com. Department Investment Management ResponsibilitiesProvides administrative support:arranges travel; compiles and submits expense reportsopens and distributes mailanswers phonesmaintains contact databasesmaintains calendarsfacilitates meetings by reserving conference rooms, greeting guests, etc.Provides research support: o sorts, distributes, and files incoming mail and faxes o generates research materials from First Call, Bloomberg,company websites, and brokersProvides investment support as directed by professional staff: o Prepares, prints, and mails quarterly reports o Generates and files various client specific and investment reports o Prepares technical analysis graphsParticipates in other projects as directed by professional level staff.
Sunday, 8 July 2012
Unit Secretary / Nursing Assistant
Details: High school diploma or equivalent is required Certification Preferred Position Summary: Under the direction and supervision of the Registered Nurse, performs a variety of direct and indirect activities in caring for the personal and comfort needs of patients including toileting, bathing, grooming, feeding and repositioning. Additional duties include transporting patients, measuring and recording vital signs, one to one patient observation, collecting specimens for laboratory testing and general unit cleanliness. Coordination of unit activities including greeting and directing patients, visitors and physicians, maintaining the medical records, answering the telephone and all general unit questions, managing pages and transcription of physician orders/order entry in MAR. Additional duties include collaborating with Nurse Leadership, the Admitting Department and all members of the health care team to facilitate patient flow in periods of high census, one to one patient observation, processing mail, and ordering unit supplies. Qualifications: Completion of Nursing Assistant training and 6 months of experience required, CNA certification preferred, or Nursing Student enrolled in an accredited nursing program. Must have excellent customer service, strong organizational skills and ability to multi-task. Must be flexible to cross-train and float to multiple nursing units. Must have excellent customer service and ability to multi-task. Experience with Microsoft Office and MEDITECH preferred.
senior legal administrative assistant, Law and Corporate Affairs
Details: Job Summary and MissionThis job contributes to Starbucks success by providing timely and effective administrative assistance to attorneys and paralegals and leadership and guidance to legal administrative assistants in the Law and Corporate Affairs department. Models and acts in accordance with Starbucks guiding principles.Summary of Key ResponsibilitiesResponsibilities and essential job functions include but are not limited to the following:As part of a project team, provides regular feedback and consultation to partners and practice group regarding the status of departmental projects.Assists in the implementation of departmental processes or systems within their practice areas.Assists with orientation of new partners in the department.Assumes responsibility for various on-going duties that support the Law and Corporate Affairs department.Composes and prepares general correspondence including memos and e- mails.Identifies training opportunities for legal assistants.Maintains manager or departmental calendar.Maintains regular and consistent attendance and punctuality.May monitor legal activities according to the assigned practice area and take action as necessary.May take meeting minutes, arrange for audiovisual equipment, and set up meeting facilities.Prepares legal and non-legal documents, both independently and under the supervision of paralegals and attorneys.Prepares presentation material.Prioritizes, distributes and acts on mail.Provides administrative support and project coordination within a practice area in the Law & Corporate Affairs department.Provides budget reporting assistance.Provides guidance and serves as a mentor to other legal assistants and legal support staff.Provides timely communication of confidential and sensitive issues to attorneys, paralegals and management.Reconciles credit card and expense accounts for Law & Corporate Affairs partners.Responds to inquiries of a legal and confidential nature from internal and external customers.Schedules and coordinates business travel, complex meetings, trainings, seminars, and activities for departmental partners.Screens and directs incoming phone calls, voicemails and e-mails.Serves in leadership role to develop and implement improvements to departmental processes.Takes the lead in development of practice area processes and maintains document and data management system within the Law & Corporate Affairs department with little or no supervision.
Unit Clerk/Unit Assistant
Details: Dual Role: CNA and Unit Clerk. Requirements: Current CNA Certification Performs clerical and receptionist duties, assists patients with ADLs, provides basic nursing care in a manner appropriate to the age of the patient and assists in maintaining a safe and clean environment.
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