Details: JOB DESCRIPTIONThe Administrative Assistant will make a first impression on our customers and therefore is required to maintain a high level of professionalism and personal standard of attitude, behavior and appearance. The Administrative Assistant is responsible for providing the highest level of customer service, by managing the front desk console and interacting with clients/customers via phone and in person.Essential Duties and Responsibilities Opening and closing of office Distributes mail Providing outstanding front office customer service (telephone and reception area) Manages the front reception area at all times, (will not leave unattended) Greet and assist applicants, treating all applicants and clients with respect, integrity, and professionalism. Review incoming emails and faxes Maintaining adequate levels of administrative support to internal and external employees Must provide exceptional phone skills and ability to multi-task while on both the phone and computer Maintains the appearance of the office throughout the day Assist in day to day operations Maintaining adequate levels of Applications, Pre-Employment Packets and other documents as needed Hands out application and/or orientation packets and verifies information for accuracy File and maintain all office paperwork and filing system Orders, maintain and organize office supplies Data entry of applications, updating information and documentation on set database system Creates and maintains availability spreadsheet for certain departments Distribution of payroll checks (handing out, mailing…) Processing of New Hire paperwork i.e., I-9 forms and e-verify Adhere to and contribute to efficient staffing operations, as well as all company policies based on the guidelines set by management Assists with conducting pre-employment screening Utilize database of candidates to call and qualify applicants for employment and helps fill open job orders as needed. Additional duties as assigned by supervisor Other administrative duties or special projects as assigned
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