Details: Downtown Media Company seeks a long term temp front desk associate/admin for an exciting opportunity! 5+ years of experience as a front desk gatekeeper is required, as well as proficiency in the Microsoft Office Suite and desire to grow in this role. Duties:Front desk, meet and greet visitorsAnswering phones and other receptionist dutiesCalendar and travel management for all staffMeeting arrangements in-houseOffice administration and supportAssist with liaison vendors and operations mgrUpdate and maintain necessary reports as requestedMaintain subscription passwords and renewal datesInventory supplies, order and organizeUpdate and prepare reports as neededMaintain the upkeep of printers, fax machines and other office equipmentCreate filing systems and filing as neededMaintains inventory of IT equipment for all US officesAssist with the overall appearance and function of the officeAssistant to the Operations Manager:Report action activitiesAssist with the development of office systems, procedures and monitoring administrative projectsFinance:Assist office mgr with deposits and update recordsPrepare credit card statements and prepare expense reports monthlyMaintain office invoices, get authorization and remit to finance for paymentFinance in the collation & distribution of financial reports and papers for finance mtgsPetty cash updating and record keepingWorks with finance in the UK on distribution of client invoices and assist with updates for debtor listProcess American Express charges, circulate reports monthly as requestedCalendar management for PresidentEnsuring meetings requests are professionally screened and, if appropriate, bookedManage office conference room calendarProactively arranging meetings as requiredDaily ensuring the President is aware of the daily calendarEnsuring recurring meetings are calendared and adhered toAssist with preparing power point slides and presentationsPersonal Specification:Proactive, honest and thoroughGood interpersonal and communication skillsHigh level of responsibility and ownership of tasksIntelligent, committed, ambitiousHigh level of energy and integrityIT literate, competent with MS office (excel, power point, word and outlook)All qualified applicants should create/activate an account on www.manpowerjobs.com and apply directly to this advertisement. A recruiter will contact potential candidates with the appropriate background for an immediate interview. Thank you for your interest in Manpower opportunities!
No comments:
Post a Comment